Closeout Documents for Construction Projects

This tool helps general contractors automate the process of requesting, collecting, and organizing of construction documents for a closeout deliverable.

For more detailed buildings with significant MEP this can include 3D scans, videos, images, and more. We can provide the 3D Point Cloud as-built scans! Watch our short, 2 minute videos embedded here:

Imagine providing a Seamless, organized, intuitive deliverable to your owner and their Facility Management team. This view is organized by trades, and the database recognizes which company provided each document.

Download our closeout docs whitepaper

Additional views of this portal (scroll down) make any document or digital image available in just two clicks!

Close out set up made easy; using intuitive web tools

Select by trade and include subfolders required for each trade


Or, download a simplified, reusable Excel file to layout your folder structure, list names of subs, points of contact, and submit to Cushing, to set up your portal for you! No data entry required on your part

Check out this industry publication that describes how best to close out projects.
How to avoid three major mistakes with the closeout process.

Schedule My Closeout Docs Demo

Get to the core of your problem, make this easy for your subcontractors!

Document retrieval is made easy for you and your subs:
The system’s automated communication schedule is set by you, in advance.

You will identify when subs begin receiving notices, and the frequency of their reminders. Subs who leave the jobsite early will get their alerts earlier, while the details of their contracts are fresh in their minds and on their desktops. …and don’t worry! their information is stored within the Close out Docs portal for you.

NOBODY enjoys keeping track of separate log-in credentials. Not an issue here. Subs respond to an email directed to them, requesting a simple drag & drop instruction into THEIR folders While your close out administrator will receive notice that files have been uploaded, and ready for approval.


Your PM views this simple table to identify who responded (in real time)


The Deliverable, with Cushing’s help, and no ongoing subscription fees, is the IDEAL, relational database for finding any documentation
Alternate views make every document available in two clicks, and clear view of subcontractor contacts

Add your own categories  Include important contact information 
Safety plans that will help FM Teams seek out
Lien releases the subs on this job for years to come
Contract documents
material suppliers


☑ If any contractor needs documents scanned, Cushing can do that.

☑ If you want subcontractors added to the database, Cushing can do that for you.

☑ If a GC wants us to fill out the portal and subcontractor info, Cushing can do that.

☑ If the owner also wants a printed set, of course Cushing can provide that!

☑ This gets better, for the owner and the property’s facility manager:

3D high res VizBuilts® walk through’s allow a conscientious GC to add value to the project by adding tagged 3D photos/video to immediately pull up the user manuals, warranties, how-to videos, O&M Manuals. Anything you need.

Click Here to See a Vizbuilt Video

Complement Your Project Management Software

Are you using elaborate Project Management software, like Procore, CMIC, Building Connected?

Closeout Docs is the perfect solution to produce your close out deliverable and attach it to your client portal.  This makes life much easier for facility managers.  

Get Closeout Under Control

Schedule time with your Cushing team to learn more. Or if you’re ready to get started with the closeout docs program, we’re ready to hear from you.

Request My demo