Closeout Documents for Construction Projects

automate the process of requesting, collecting, and organizing construction documents for a closeout deliverable.

Imagine providing a seamless, organized, intuitive deliverable to your owner and their Facility Management team. Your closeout is organized by trade abd document type, and clearly shows you which company provides each document.

For more detailed buildings with significant MEP this can include 3D scans, videos, images, and more. We can even provide the 3D Point Cloud as-built scans for you!

Download our closeout docs whitepaper

Automate the process of requesting, collecting, & organizing construction documents –

all in one place!

Let us:

  • Reach out to your subs
  • Assist with calls and troubleshooting
  • Perform and upload 3D scans – a new Cushing service
  • Get your residual payment right away, with fewer headaches

Schedule a Demo

Close Out Set Up Made Easy

Save money, time, and headaches by improving your closeout deliverable. Select by trade and include subfolders required for each trade.


Download a simplified, reusable Excel file to layout your folder structure, list names of subs, points of contact, and submit to Cushing to set up your portal!

No data entry required

Close out documentation is the last thing they see when you part ways.

Make sure they call you for the next project.

How to avoid three major mistakes with the closeout process.

Schedule My Closeout Docs Demo

Get to the core of your problem: make this easy for your subcontractors!

Document retrieval is made easy for you and your subs.
The system’s automated communication schedule is set by you, in advance.

You will identify when subs begin receiving notices, and the frequency of their reminders. Subs who leave the jobsite early will get their alerts earlier, while the details of their contracts are fresh in their minds and on their desktops. AND DON’T WORRY! Their information is stored within the Closeout Docs portal for you.

Schedule My Demo

keeping track of separate log-in credentials is Not an issue here.

Subs respond to an email directed to them, requesting a simple drag & drop instruction into THEIR folders.
While your close out administrator will receive notice that files have been uploaded, and ready for approval.

Your PM can view this simple table and identify who responded (in real time)

Learn More


The deliverable, with Cushing’s help, and no ongoing subscription fees, is the IDEAL, relational database for finding any documentation. Alternate views make every document available in two clicks, and gives you a clear view of subcontractor contacts.

Add your own: categories, safety plans, lien releases, contract documents, and suppliers.

Include important contact information that will help FM teams find the subs on a project for years to come.

Cushing can:

☑ Scan documents required by contractors.
☑ Add subcontractors to the database.
☑ Fill out the portal and subcontractor info for the gc.
☑ Print a set of drawings.
3D high res VizBuilts® walk through’s allow a conscientious GC to add value to the project by adding tagged 3D photos/video to immediately pull up the user manuals, warranties, how-to videos, O&M Manuals. Anything you need.

Click Here to See a Vizbuilt Video

Complement Your Project Management Software

Are you using Project Management software, like Procore, CMIC, or Building Connected?

Closeout Docs is the perfect complement to produce your close-out deliverable and attach it to your client portal.  This makes life much easier for facility managers.  

3D scans for construction and Architecture

3D laser scanning Provides a robust, interactive 3D model of a site prior to a project.

Easily create as–built Revit models for BIM Modeling or Autocad files to begin your design. 3D Scanning improves Design, Construction Processes and Cost of Operations. AEC professionals are discovering the value of 3D scanning during pre-construction and ideation phases.

Learn more 

Get Closeout Under Control

Schedule time with your Cushing team to learn more about our closeout offerings. 

Request a demo